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How it works

From listing to lease, in four calm steps.

A clear, stage-by-stage flow — with the right team member on each stage, and the applicant kept in the loop by email throughout.

The journey

Four steps. One branded system.

No applications scattered across email, WhatsApp and paper — just a single, ordered flow your whole team can see.

Step 01

List your homes

Load properties and units — individually or by unit type — with photos and pricing. Bulk Excel import for large estates.

Step 02

Tenants apply

Your branded link goes on your adverts. Applications arrive structured, complete and ready to review.

Step 03

Your team processes

New → vetting → approved → payment → debit order → lease. Documents requested, signed and stored along the way.

Step 04

Tenant moves in

Signed lease stored, unit marked occupied, tenant record created — the whole trail captured and auditable.

A refined, staged apartment interior
Applied
Vetted
Signed
Your own branded system

One system to take & manage every application.

PropBoard gives you a single, branded system where your team receives, reviews and processes every application — start to finish, with nothing left in an inbox.

  • Branded as yours — applicants see your agency's name on the portal and in every email.
  • One place for everything — applications, documents, signatures and leases, all searchable.
  • Your team, organised: vetting, admin and leasing each see the stages they own.
  • Nothing slips — every action is tracked, and applicants are emailed at each step.
After the keys change hands

The system keeps working past move-in.

A signed lease isn't the finish line. PropBoard carries the tenancy through everyday life in the building.

01

Tenants raise tickets

From the tenant app, tenants log maintenance and raise threaded support tickets with photos — your team responds and tracks status to done.

02

Inspections on mobile

Move-in and move-out inspections are captured room-by-room on the inspector app, with photos, condition, cost and a signed PDF report.

03

Notice to vacate

When it's time to move on, tenants submit a notice to vacate in-app — and you close the loop with a final inspection and deposit reconciliation.

Ready to see it on your own units?

Book a 30-minute demo and we'll walk a live application from submission to signed lease.

Book a demo See pricing